Category: Email

What is Snapchat??

A new front on the internet has arrived!

As the online world has developed, you should know that anything you put on the internet – your website, your blog, your comments to the local news website have been immortalized in the ever expanding web.  It doesn’t just disappear into the ether.  Maybe you didn’t already know that but careers have been ruined by just one whimsical Facebook post of a person at a party or a political comment on a letters-to-the-editor forum.

This was seed to a new industry that has adopted the “Mission Impossible” mantra of “this tape will self-destruct in 5 seconds, 4,….” .  The Snapchat app is one such agent.  You can send a pic and it will display for 10 seconds and then disappear.  Facebook has launched Poke to compete with Snapchat but results are mixed.  Still the idea you can send chats, messages, videos and pics that self-destruct points out the need for balance in the invasion of privacy that social networking brings upon us.

In the business world, the rule of thumb is still “If you don’t want your best client to see it, don’t put it out there.”

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Email Organization

Swimming in email?  Well, here is a quick tip – since so many of us never delete emails and don’t even bother to organize them!  But every once in a while you might want to look up something from a year or two ago.

Soon your Inbox has become huge and email is really slow.

We recommend separating emails chronologically.  Make new folders that are labeled 2010, 2011, 2012, etc.  In those label them Inbox and Sent.  Sort accordingly.  Most people forget Sent.  But these are the two most important folders you should have at hand should you need to refer back.

If your business is financial or HIPAA related you might be required to keep records for 3, 5, 7 years.  This is an easy way to make certain you’re protected and to keep your email application performing at top speed.

As to the technical part, email programs pay attention first to what’s in front of you, what’s new, what’s happening now. In reality if you keep just the last 4-6 months of messages at easy access you’ll be enjoying the benefit of a fast email program as well as knowing that if need be, you can always research back.

Happy Computing!

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SmartPhones = Communication & Organization

Smartphones change how you do business.  Make them increase your bottom line – there are at least 4 major business functions that Smartphones can streamline.  Here are the first two!

Communication

  • Surprisingly enough, a Smartphone still drags along the 19th century capability of holding a conversation with someone else who is somewhere else.
  • Email is one of the heavy hitters on Smartphones, configuration is relatively pain-free.  Just ask a teenager.  Mostly I use this to respond to what is both Urgent AND Important, leave the rest for your regular computer.
  • Text and Chat enjoy a somewhat blurry co-existence but both allow discreet and immediate communication.
  • Many Smartphones come with the ability to translate voice into text so you needn’t have such nimble fingers.
  • Hey, the Internet is right there.  Research anything at the tip of a finger.  No need to pull out a bulky laptop.
  • Back to eMail for a sec.  We assume you have a “question” section on your website.  Potential customers assume there’s a person in your company just waiting to respond to a question.  Have those sent to your phone and you can present a much more “big company” image by answering quickly.

Organization

  • Your calendar is right there, and the Smartphone is reminding you of what’s next.
  • Your contacts are right there, email and phone.
  • Document managing apps let you take important spreadsheets, presentations and contracts, invoices and work orders “to go”.  And they can often be printed in the field or onsite.
  • You can even take signatures right on your phone.
  • Dictate notes to your Smartphone, record spontaneous totally awesome ideas so they don’t fade away as the next shiny object grabs your attention.

More to follow this week!

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